Athlete Protection Policy
Athlete Protection Policy
In this document “Organization” refers to Williams Lake Blue Fins
Definitions
a) Athlete – An individual who is an Athlete Participant in the Organization who is subject to the policies of the Organization and to the Code of Conduct and Ethics.
b) Minor – Any Participant who is under the age of 19 years old at the time and in the jurisdiction where the alleged maltreatment has occurred. Adults are responsible for knowing the age of a Minor.
c) Participants – Refers to all categories of individual members and/or registrants defined in the By-laws of the Organization who are subject to the policies of the Organization, as well as all people employed by, contracted by, or engaged in activities with, the Organization including, but not limited to, employees, contractors, Athletes, coaches, instructors, officials, volunteers, managers, administrators, committee members, parents or guardians, spectators, committee members, and Directors and Officers.
d) Person in Authority – Any Participant who holds a position of authority within the Organization including, but not limited to, coaches, instructors, officials, managers, support personnel, chaperones, committee members, and Directors and Officers. In situations where the coaches run practice alone (e.g., early mornings), lifeguards over the age of 19 will also hold a position of authority during that period of time.
e) Vulnerable Participants – Includes minors and vulnerable adults (people who, because of age, disability or other circumstance, are in a position of dependence on others or are otherwise at a greater risk than the general population of being harmed by Persons in Authority).
Purpose
- This Athlete Protection Policy describes how Persons in Authority shall maintain a safe sport environment for all Athletes.
Interactions between Persons in Authority and Athletes – the ‘Rule of Two’
- The Organization requires that the ‘Rule of Two’ be followed for all Persons in Authority who interact with Athletes, to the maximum extent feasible. The ‘Rule of Two’ is a directive that says that an Athlete must never be alone one-on-one with an unrelated Person in Authority.
a) To the maximum extent possible, the training environment should be visible and accessible so that all interactions between Persons in Authority and Athletes are observable.
b) Private and one-on-one situations that are not observable by another adult or Athlete should be avoided to the maximum extent possible.
c) A Vulnerable Participant may not be alone under the supervision of a Person in Authority unless prior written permission is obtained from the Vulnerable Participant’s parent or guardian.
d) Persons in Authority may not invite or host Vulnerable Participants in their home without the written permission from parents or guardians or without parents or guardians having contemporaneous knowledge of the visit.
Competitions and Training Sessions
b) If the Vulnerable Participant is the first Athlete to arrive, the Athlete’s parent should remain until another Athlete or Person in Authority arrives.
c) If a Vulnerable Participant would potentially be alone with a Person in Authority following a competition or training session, the Person in Authority should ask another Person in Authority (or a parent or guardian of another Athlete) to stay until all of the Athletes have been picked up. If an adult is unavailable, another Athlete, who is preferably not a Vulnerable Participant, should be present in order to avoid the Person in Authority being alone with a Vulnerable Participant.
d) Persons in Authority giving instructions, demonstrating skills, or facilitating drills or lessons to an individual Athlete should always do so within earshot and eyesight of another Person in Authority.
e) Persons in Authority and Athletes should take steps to achieve transparency and accountability in their interactions. For example, a Person in Authority and an Athlete who know they will be away from other Participants for a lengthy period of time must inform another Person in Authority where they are going and when they are expected to return. Persons in Authority should always be reachable by phone or text message.
Communications
- For communication between Persons in Authority and Athletes, the Organization recommends:
b) Electronic communication between Persons in Authority and Athletes that is personal in nature should be avoided. If such personal communication is unavoidable, it must be recorded and available for review by another Person in Authority and/or by the Athlete’s parent/guardian (when the Athlete is a Vulnerable Participant).
c) Parents/guardians may request that their child not be contacted by a Person in Authority using any form of electronic communication and/or may request that certain information about their child not be distributed in any form of electronic communication.
d) All communication between a Person in Authority and Athletes must be between the hours of 7:00am and 8:00pm unless extenuating circumstances justify otherwise (e.g., early morning practice is cancelled due to a facility situation).
f) No sexually explicit language or imagery or sexually oriented conversation may be communicated in any medium.
g) Persons in Authority are not permitted to ask Athletes to keep a personal secret for them.
Travel
- For travel involving Persons in Authority and Athletes, the Organization recommends:
a) Teams or groups of Athlete shall always have at least two Persons in Authority with them.
b) For mixed gender teams or groups of Athletes, there should be one Person in Authority from each gender.
c) If two Persons in Authority cannot be present, reasonable efforts should be made to supplement supervision with screened parents, event managers or other volunteers.
d) To the maximum extent possible, no Person in Authority may drive a vehicle alone with an Athlete unless the Person in Authority is the Athlete’s parent or guardian.
e) A Person in Authority may not share a hotel room or be alone with an Athlete unless the Person in Authority is the Athlete’s parent/guardian or spouse.
f) Room or bed checks during overnight stays must be done by two Persons in Authority.
g) For overnight travel when Athletes must share a hotel room, roommates must be age-appropriate and of the same gender identity.
Changing Areas
- For changing areas, washrooms and other closed meeting spaces, the Organization recommends:
Photography / Video
- For all photography and video of an athlete, the Organization recommends:
b) The use of recording devices in areas where there is a reasonable expectation of privacy is strictly prohibited.
c) Examples of photos that shall be edited or deleted include:
i. Images with misplaced apparel or where undergarments are showing
ii. Suggestive or provocative poses
iii. Embarrassing images
d) If any content featuring an athlete will be used on any form of public media, a Photo and Video Consent Form (Appendix A) must be completed before the content is recorded.
Physical Contact
- Some physical contact between Persons in Authority and athletes may be necessary for various reasons including, but not limited to, teaching a skill or tending to an injury. For physical contact, the Organizationrecommends:
b) Infrequent, incidental physical contact during a training session is not considered a violation of policy.
c) Non-essential physical contact may not be initiated by the Person of Authority. It is recognized that some athletes may initiate non-essential physical contact such as hugging or other physical contact with a Person in Authority for various reasons (e.g., such as celebrating or crying after a poor performance). This physical contact should always occur in an open and observable environment.
Enforcement
- Any alleged violations of this Athlete Protection Policy shall be addressed pursuant to the
Discipline and Complaints Policy.
Appendix A – Photo and Video Consent Page
By Clicking yes to this page– You are the parent or legal guardian of the minor registered and you consent to the following in regards to Phot and Video consent on this registration day :
1. I, being the Participant or the parent or legal guardian of the minor Participant, hereby grant to the Organization the permission to photograph and/or record the Participant’s image and/or voice in pictures or videos (collectively the “Images”), and to use the Images to promote the sport and/or the Organization through traditional media such as newsletters, websites, television, film, radio, print and/or display form, and through social media such as Instagram, Facebook, YouTube, and Twitter. I understand that I waive any claim to remuneration for use of audio/visual materials used for these purposes. This consent will remain in effect in perpetuity.
2. I, being the Participant or the parent or legal guardian of the Minor Participant, hereby fully release, discharge, and agree to save harmless the Organization, from any and all claims, demands, actions, damages, losses or costs that might arise out of the collection, use or disclosure of the Images or taking, publication, distortion of the Images, negatives, and masters or any other likeness or representation of the Participant that may occur or be produced in the taking of said Images or in any subsequent processing thereof, including without limitation any claims for libel, passing off, misappropriation of personality, or invasion of privacy.
3. I, being the Participant or the parent or legal guardian of the Minor Participant, UNDERSTAND AND AGREE, that I have read and understood the terms and conditions of this document. On behalf of myself, my heirs and assigns, I agree that I am agreeing to this document voluntarily and to abide by such terms and conditions.